Foster Care Manual: Children & Youth

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This information has been excerpted from materials specific to one state. Be sure to check with your Foster Care Specialist for details in your state, county, or province.

Provider parents may not give clients over-the-counter medications without a physicians permission. The Agency recommends that provider parents obtain, in writing, a list of over-the-counter medications which may be given as needed to the client such as cough medicine, pain reliever, fever reducer, etc. It is recommended that this list be obtained at the time of the clients first appointment with his/her physician.

Provider parents may not give permission for someone else to give the client medication. For this reason, provider parents cannot sign Emergency Cards for school that ask whether the child may receive Tylenol, aspirin etc. The Agency staff will attempt to have either biological parents/guardians or a referral agency caseworker sign this form. The same principle applies to forms required by schools for a student to take prescription medication at school.

The 3700 regulations require that provider parents receive a minimum of six hours of training per year. Philadelphia Dept. of Human Services (DHS) requires that provider parents receive a minimum of sixteen hours of training a year. DHS also requires that provider parents giving care for children with additional needs receive more training. Therefore, this Agency requires all providers of specialized foster care to receive a minimum of sixteen hours of training. Provider parents caring for children with needs beyond specialized foster care are required to obtain a minimum of thirty-six hours of training per year.

This Agency offers a sufficient amount of training each year so that all training can be obtained through us. Training that is pertinent may be obtained from other sources if our staff give prior approval.

Different referral agencies have different policies regarding out of county and out of state trips for days and overnight trips. Please ask your client supervisor for the policy of the agency that referred your client. In some cases, it is possible to obtain a blanket court order for such trips. In other cases it is necessary to obtain a court order/biological parent permission for each trip. It is essential that you tell your client supervisor about all trips so that proper permission can be obtained.


Clothing Allowance.
Provider parents are reimbursed for clothing purchases for foster care clients twice per month, at the end of each month and with the regular provider payments on the 15th. Also on the 15th, each provider family will receive a report of clothing reimbursements for each child placed during the current fiscal year, which is July 1 through June 30. The report shows the amount of the clothing authorization through the end of the current month, each clothing reimbursement paid through the 15th of the current month, and the remaining balance of available clothing money. Paid reimbursements will be identified on the report by the date on the reimbursement form. The report will also show an invoice number for each reimbursement which may be cross-referenced to the check stub. Any unpaid reimbursements will not be reflected on the report. The authorized amount is computed based on $1.65 per day.

All reimbursement payments except for the initial clothing allowance are subtracted from the amount authorized during the fiscal year to date. Parents are expected to manage purchases to remain within the fiscal year limit. This Agency can not reimburse for expenses that exceed the amount authorized for the fiscal year. Questions about clothing reimbursement reports should be directed to the client supervisor.

Clothing Maintenance Requirements for Children in Foster Care.
Clients should enter foster care with adequate clothing. the Agency must inventory clothing upon placement and if there are shortages, the County will be requested to fund the purchase of missing items. During the placement, provider parents make purchases to maintain the inventory by replacing clothing that is worn or too small. Upon discharge from foster care, the child must leave with adequate clothing. This Agency must again inventory the childs clothing and report to the County. Parents should plan clothing purchases to maintain an adequate clothing inventory at all times. If purchases are reasonable and prudent, the clothing allowance will be adequate to maintain the inventory. Parents should not purchase unusually expensive clothing items with the clothing allowance. The clothing inventory form at the end of this chapter lists the items all children must have in good condition and fit during their placement and upon discharge. (click here to see form)

Initial Clothing Allowance.
The purpose of the initial clothing allowance for Children & Youth and Probation clients is to provide clothing items for children who come into placement without adequate clothing. We must inventory the childs clothing upon placement and ask the referring county for the necessary funds. Purchases should be made during the first week of placement. Please obtain separate receipts for each childs purchases. Submit the reimbursement forms to the client supervisor within the first two weeks of placement. Reimbursement for initial clothing is not counted against the monthly clothing allowance, which is used to maintain the childs clothing inventory.

Clothing Purchase at End of Fiscal Year.
Clothing funds for children in foster care are allocated by fiscal year which ends on June 30. Purchases must be made by June 30 to use the current years money. Purchases after June 30 will use the following years money. Reimbursement forms for the current fiscal year must be submitted to the client supervisor by July 20. The date of purchase determines which fiscal years money is used. Do not mix purchases from both years on the same reimbursement form.

Christmas Allowance.
The Agency provides a special $50.00 allowance for the purchase of educational toys or clothing for children in foster care programs. (Children who are placed or discharged in December will receive a $25.00 allowance.) Receipts for purchases must be dated prior to Christmas. This allowance is separate from the clothing allowance and may not be used in combination with clothing money. Christmas allowance purchases must be recorded on a separate reimbursement form. The form must be given to the client supervisor by January 10. Children in our CRR or MR programs do not receive a Christmas allowance because they have other funds provided.

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